Forms used by Woodsworth
These are all downloadable from this page. Some are also available in the Photocopy Room on the 2nd floor. Or ask staff.
Accessibility and accommodation
These forms are to be used with the procedure for requesting accommodation for residents with disabilities.
The request is completed by members. Given to Management.
Arrears and evictions
- From the Occupancy Bylaw.
Evictions and arrears
Committees
- Committee advance and reimbursement (finance and budget)
Committee advance and reimbursement
To be completed by committee chair or designated person and given to Management.
- Committee request form
To be completed by one or more members and given to Management.
- Confidentiality and Conflict of Interest Agreement
Confidentiality and conflict of interest agreement
Completed by directors and committee members. Given to Management.
- Code of Conduct
Woodsworth Code of Conduct
Applicable to all members, volunteers and staff.
Conflict and human rights
- Human rights complaint form
Form for making a complaint to the co-op about a violation of the co-op’s Human Rights By-law. The Board does not have to wait for a specific complaint but will deal with specific situations where there are reasonable grounds to believe a breach of the By-law has occurred. For more information, see the Human Rights Bylaw.
Completed by members. Given to Management or to a director. The Board deals with the complaint.
- Incident report form
Incident report form
Member should complete it and given it to Management and / or Board.
Directors
- Consent Form for Directors for Sharing Information
Schedule E: Consent Form for Directors for Sharing Information
Based on PIPEDA.
- Director’s Ethical Conduct Agreement
Schedule C: Director’s Ethical Conduct Agreement
Completed by directors.
Elections
- Board nomination form
Nomination form for the board of directors (elections)
- Nomination form for elected committees and delegates
Nomination form for Committees and Delegates
Completed by candidates. Given to the Elections Committee.
Email to members from the co-op
Electronic communications agreement
This gives Woodsworth permission to email a member documents such as general members’ meeting agendas and other notices.
Completed by member, given to Management.
Membership, relocation, sublets, long-term guests
- Occupancy Agreement
Occupancy Agreement: Schedule A, Occupancy Bylaw #82
This is signed by members when they accept a unit in Woodsworth. Those approved for membership by the Board of Directors in a member’s unit also must sign an agreement.
Completed by Management. Signed by Management and by members.
A Membership application is not available except to applicants who attend an information session hosted by the Membership Committee. Completed forms are kept on file by Management.
- Internal relocation application form
Internal relocation request form
A request to join the internal moves list. There is an overview of unit allocation procedures, based on the Membership Bylaw #84. For more information, see the Membership Bylaw.
Completed by members. Given to Management.
- Sub-occupancy request formhttps://www.woodsworthcoop.ca/index.php/sub-occupancy-request-form/
The first step in co-op approval of a sublet (sub-occupancy) based on the Occupancy Bylaw.
Completed and signed by all members in the unit and the sub-occupants. Given to Management. - Sub-occupancy agreement
Sublets are approved by the Board of Directors if the. sublet is for more than one (1) month. The agreement must be signed before the sub-occupancy begins. For more information see, the Occupancy Bylaw. Sub-occupancy agreement – Occupancy Bylaw #82
Completed and signed by all members in the unit and the sub-occupants. Filed with Management.
- Long-Term Guests:
Application form: Request for long-term guest status
Completed by members. Given to Management. Approval by Board.
Long-term guest agreement
Completed by Management after Board approval. Signed by long-term guest and members in the household. Witnessed by Management.
Required for applying for membership as a resident.
Work orders – a link to online form for repairs.
Work Order Request Portal
Completed by members. Retrieved by Management.
Work Order Evaluation Form
Completed by members. Given to Management.
Board notices to members or committees
- Notice to appear – NTA:
These forms are for a Notice to appear for arrears or other issue.
It tells a member that they must attend a Board meeting due to arrears or another reason. There are also forms to document any decision by the Board of Directors for arrears or for non-arrears situations and official notices to the member(s) to give them of the decision to evict. The Occupancy Bylaw also has performance agreement forms for arrears and non-arrears situations.
Completed by the Corporate Secretary or designated director or Management as directed. This may be part of an eviction procedure.
- Request for appearance – RFA:
This form is for a Request for appearance at a Board meeting (RFA) to attend a Board meeting. This is not an eviction procedure.
Completed by the Corporate Secretary or designated director or Management as directed.