Forms used by Woodsworth
These are all downloadable from this page. Some are also available in the Photocopy Room on the 2nd floor. Or ask staff.
Accessibility and accommodation
Accommodation for disabilities request forms
These forms are to be used with the procedure for requesting accommodation for residents with disabilities.
The request is completed by members. Given to Management.
Woodsworth Code of Conduct
Woodsworth Code of Conduct
Applicable to all members, volunteers and staff.
Confidentiality and Conflict of Interest Agreement
Confidentiality and conflict of interest agreement
Completed by directors and committee members. Given to Management.
Consent Form for Directors for Sharing Information
Schedule E: Consent Form for Directors for Sharing Information
Based on PIPEDA.
Director’s Ethical Conduct Agreement
Schedule C: Director’s Ethical Conduct Agreement
Completed by directors.
Elections
Nomination form for the board of directors (elections)
Nomination form for Board of Directors (elections)
Completed by candidates. Given to the Election Committee.
Voter registration form
This form was delivered to every member in September 2024 requesting information from
every member in the unit, giving their choice of either electronic voting or paper ballot and appropriate contact info. This register is maintained by the Election Committee.
Contact them at nominate@woodsworthcoop.ca
Email from the co-op
Electronic communications agreement
This gives Woodsworth permission to email a member documents such as general members’ meeting agendas and other notices.
Completed by member, given to Management.
Finance and budget
Committee advance and reimbursement
Completed by committee chair or designated person. Given to Management.
Human rights problems
Form for making a complaint to the co-op about a violation of the co-op’s Human Rights By-law. The Board does not have to wait for a specific complaint but will deal with specific situations where there are reasonable grounds to believe a breach of the By-law has occurred. For more information, see the Human Rights Bylaw.
Completed by members. Given to Management or to a director. The Board deals with the complaint.
Incidents and problems
Incident report form
Completed by member. Given to Management and / or Board.
Long-term guests
Application form: Request for long-term guest status
Completed by members. Given to Management. Approval by Board.
Long-term guest agreement
Completed by Management after Board approval. Signed by long-term guest and members in the household. Witnessed by Management.
Required for applying for membership as a resident.
Membership
Occupancy Agreement: Schedule A, Occupancy Bylaw #82
This is signed by members when they accept a unit in Woodsworth. Those approved for membership by the Board of Directors in a member’s unit also must sign an agreement.
Completed by Management. Signed by Management and by members.
A Membership application is not available except to applicants who attend an information session hosted by the Membership Committee. Completed forms are kept on file by Management.
Notices to appear and requests for appearance
Notice to appear – NTA:
These forms are for a Notice to appear for arrears or other issue.
It tells a member that they must attend a Board meeting due to arrears or another reason. There are also forms to document any decision by the Board of Directors for arrears or for non-arrears situations and official notices to the member(s) to give them of the decision to evict. The Occupancy Bylaw also has performance agreement forms for arrears and non-arrears situations.
Completed by the Corporate Secretary or designated director or Management as directed. This may be part of an eviction procedure.
Request for appearance – RFA:
This form is for a Request for appearance at a Board meeting (RFA) to attend a Board meeting. This is not an eviction procedure.
Completed by the Corporate Secretary or designated director or Management as directed.
Relocation
Internal relocation application request
A request to join the internal moves list. There is an overview of unit allocation procedures, based on the Membership Bylaw #84. For more information, see the Membership Bylaw.
Completed by members. Given to Management.
Sublets
Sub-occupancy agreement
Sublets are approved by the Board of Directors if the. sublet is for more than one (1) month. The agreement must be signed before the sub-occupancy begins. For more information see, the Occupancy Bylaw. Sub-occupancy agreement – Occupancy Bylaw #82
Completed and signed by all members in the unit and the sub-occupants. Filed with Management.
Work orders – a link to online form for repairs.
Work Order Request Portal
Completed by members. Retrieved by Management.
Work Order Evaluation Form
Completed by members. Given to Management.