For directors, officers, committee members and staff members.
I copy for Board or committee chair, 1 copy for Management for filing.
Organizational Bylaw #83 Schedule B: Confidentiality and Conflict of Interest Agreement
– Copy needed for Management files and the Board or committee.
TO: Woodsworth Housing Co-operative Inc.
I am signing this Agreement as a director, officer, committee member or staff member of the co-op.
CONFIDENTIALITY
1. I understand that this Agreement applies to
(a). Personal information about co-op members and applicants.
(b). Confidential information about co-op staff.
(c). Confidential information about the co-op or co-op business.
2. I understand that the above is considered confidential information even if I learn about it from a source unrelated to my position with the co-op and even if it is publicly available.
3. I will not tell anyone any confidential or personal information
• that I know through my position with the co-op
•. that I learn at meetings related to my position with the co-op, or
•. that I know about in any other way.
4. I will not disclose, or permit disclosure of, any confidential or personal information in any other way.
5. I will safeguard confidential or personal information that I may have.
6. The only exception is when I am authorized by the board or the co-op by-laws to disclose the information. If I am not sure whether information should be kept confidential, I will ask the board for a decision about it.
7. I agree that the above obligations apply while I have my position with the co-op and after I no longer have that position or any connection with the co-op.
8. I will always give the board any information requested by the board. When I no longer have my position with the co-op, I will return all co-op papers and property to the co-op.
9. While I have a position with the co-op, I will not gossip about the co-op or its members or employees.
CONFLICT OF INTEREST
10. Whenever I am involved in a decision or action of the co-op, I will put the best interests of the co-op ahead of my personal interests and the interests of my relatives and friends.
11. A conflict of interest is where I take part in a decision that benefits me or a relative or friend in a way that is different from most co-op members.
12. I understand that some conflicts of interest are prohibited and some situations are manageable as stated in the Organizational By-law.
• Prohibited conflicts. I will not become involved in any conflict of interest that is prohibited.
•. Manageable situations. If I am involved in a potential conflict that is manageable, I will follow the applicable rules as stated in the co-op’s Organizational By-law.
13. I promise that I will declare any conflict of interest or situation that could become a conflict of interest as stated in the Organizational By-law. If there is any doubt, I will report the situation to the board, or any committee that I am on, and they will decide if it is a conflict of interest.
14. I promise that I will abide by the conflict of interest rules and definitions in the Organizational By-law. I promise to ask if I have any questions or there is anything I don’t understand.
15. I also agree to abide by any legal and government requirements about conflict of interest that are not included in co-op by-laws.
GENERAL
16. I understand that this Agreement is a binding legal document and I have had the opportunity to obtain legal or other advice before signing it.
Date: ____________________
Signature: ________________________
Print Name: ________________________
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confidentiality and conflict of interest agreement Organizational Bylaw 83
