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Schedule C: Director’s Ethical Conduct Agreement

Schedule C: Director’s Ethical Conduct Agreement, Organizational Bylaw

TO: Woodsworth Housing Co-operative Inc.

1. I agree to be a director of the co-op and to do my best to forward the interests of the co-op and the members and the other stakeholders in the co-op.

I am at least 18 years old, am not bankrupt or incapable of managing property under the Substitute Decisions Act.

Board Procedures

2. CROSS OUT ONE:

(a)  I will accept notices to directors by electronic mail.
(b)  I will NOT accept notices to directors by electronic mail.

DUTIES of a director

3. I will perform my duties as a director honestly, in good faith and in the best interest of the co-op rather than in my personal interest.

4. I will use the care, diligence and skill of a reasonably prudent person in performing my duties as a director.

5. I will sign and comply with the co-op’s Confidentiality and Conflict of Interest Agreement and all legal and government requirements about confidentiality, privacy and conflict of interest.

6. I will always give the board any information requested by the board. I will return confidential papers to the co-op when requested. I will delete confidential materials from my computers and electronic devices when requested. When I am no longer on the board, I will return all co-op papers and property to the co-op and I will delete confidential materials from my computers and electronic devices.

7. I will attend all board and members’ meetings unless excused by the board based on advance notice of absence.

8. I will prepare for board meetings and act constructively at all board meetings.

9. I will participate in all training programs as decided by the board, including on human rights and Ontario disabilities legislation and I will sign Schedule F Woodsworth Code of Conduct.

ACTING AS A BOARD

10. I understand that the board acts as a whole. If I disagree with something the board is considering, I will say so at a board meeting. Once the board has made a decision, I will support that decision or remain silent.

11. I understand that directors can act only by a decision at a proper board meeting. Between meetings I have no authority unless the board has given me authority to do something, such as to sign a document.

12. I understand that even if the board has given me responsibility for something, the final authority and responsibility stays with the board.

13. I understand that, if I am an officer or a member of a committee, my duties must be performed as directed by the board and within any limits set by the board.

RESPECT FOR OTHERS

14. As a director I will remain open to other points of view and options. I will not act defensively when directors or members question or disagree with my point of view.

15. I will do my best to work together with the other directors for the good of the co-op. I will not let personal dislikes or grudges affect my conduct or decisions.

16. I will never make statements which in any way harm, put down or show a lack of respect for other directors, members or staff.

17. (a) I will never make statements, take actions or harass anyone in any way that is prohibited under the Ontario Human Rights Code.

(b) I will complete OHRC training courses on the Human Rights Code, and the Accommodation for Ontarians with Disabilities Act each time I am elected. I will sign to confirm that I have completed the training.

18. I will make any complaints I may have about the co-op or the co-op’s staff only to other directors. I will bring any concerns I may have to the attention of the board.

19. I will support the co-op’s staff as they carry out their duties and not say or do anything that might cause them to lose respect among the membership or other staff.

Duties of A MEMBER

20. I will perform my duties as a co-op member. I will comply with the by-laws and policies approved by members at a members’ meeting of the co-op.

21. I will not be in arrears while I am a director.

I have read and understood this Agreement and I agree that I will follow it. I understand that, if I break this Agreement, the board of directors can follow the procedure stated in the Organizational By-law to remove me as a director.

Date: ________________________

Signature: _______________________________

Print name: _________________________________

Schedule F: Woodsworth Code of Conduct

Schedule F: Woodsworth Code of Conduct, Organizational Bylaw

Applicable to all members, volunteers and staff.

Under Ontario’s Human Rights Code, every person has a right to equal treatment in the provision of services and facilities, occupation of accommodation, contracts and in employment. Under the Occupational Health and Safety Act, all employers are required to have a workplace harassment policy, program, to provide information, instruction and to protect workers from workplace harassment.

Woodsworth is committed to respectful, equitable service delivery and employment practices.

Woodsworth will not tolerate, ignore, or condone discrimination or harassment and is committed to promoting respectful relationships and inclusion. All members are responsible for respecting the dignity and rights of fellow members and staff.

Members who volunteer to serve as elected committee or board members have a particular duty to inform themselves of the Human Rights Code and non-Code harassment issues.

I acknowledge that failure to demonstrate compliance with anti-harassment and Human Rights Code principles may result in removal from elected office.

I have read the relevant Woodsworth policies and sign this undertaking to uphold respect for all members, staff and outside agencies when representing Woodsworth.

Signed: _________________________

Print Name: ______________________

Date: _________________________

 

Long-term Guest Agreement

This agreement is for non-members who live with members in Woodsworth.  The Board must approve long-term guest status.

Once approved by the Board of Directors, the new long-term guest and all members in the household must sign the  Long-Term Guest agreement with the co-op. It must be witnessed by staff on behalf of the co-op.

Management is the contact for long-term guest status.

Requesting long-term guest status:

The LTG  agreement is only signed by approved Long-Term Guests (LTGs), members in their household, and witnessed by Management.

First, members should make a written request to the board of directors to approve their guest as a long-term guest in their unit.

Please use the long-term guest request form (in the Photocopy Room and on the website.) Return it to Management so staff can make sure that the application is on a Board meeting agenda for approval.

The request must be signed by all co-op members in the household. The proposed guest must sign the request as well.

Long-term guest agreement.

Occupancy Bylaw Schedule B Long-term guest agreement

Source: Occupancy Bylaw, Schedule B

For your convenience, there is also a sample showing what a completed form looks like:

https://www.woodsworthcoop.ca/index.php/sample-of-long-term-guest-agreement-heres-how-the-completed-form-should-look/

You can  compare your long-term guest agreement with that sample to ensure that it was done properly.

Be sure to get a copy of your completed and witnessed agreement. You will need that if you decide to apply for membership in Woodsworth.

Application form: Request for long-term guest status

This form is used by Woodsworth to apply for long-term guest status for non-member residents in your household.

Those who are aged 16-19 do not have to apply for long-term guest status. They should apply for membership though.

The request has two steps:

– Submit the completed application form to the Management. The manager will put the request on an agenda for Board approval

– Sign the Long-Term Guest agreement in the office, witnessed by staff after approval by the Board.

Keep a copy of the completed form and the Long-Term Guest agreement for future reference.

It may take some weeks for the Board to review your application and for staff to notify you of the outcome. (The Board normally meets twice a month.)

Don’t forget – after approval of long-term guest status, all members and the new long-term guest (LTG) must sign the Long-Term Guest agreement. Otherwise the process is not complete. Make an appointment with staff.

For information on long-term guest status, see How guests get long-term guest (LTG) status

request for long-term guest status UPDATED